Budget guide
A small business spreadsheet for income and expenses Excel file is the month you write down before the money moves. Harbor Goods planned shop sales of $8,200 and online orders of $1,400, then typed what actually arrived. The small business budget template Excel file did the subtraction. This guide shows how to fill that sheet without turning it into a pile of receipts.
Keep one month in each copy. March stays March. April gets a new file. Sample amounts are in dollars. Change the header if you use another currency.
The free small business budget template on Karoobaar is one workbook, not a software trial. Download it, type over Harbor Goods, and leave the green cells alone. Pale cells are the budget and the actual. Green cells are the difference, the totals, and what is left.
Start with income. Shop sales and online orders are separate lines because they do not arrive the same way. Then list the costs you already know: rent, wages, supplies, fuel, insurance, and the phone. A line you forget is a line the total cannot see.
The small business budget template Excel file opens in Excel for Windows, Excel for Mac, and Excel for Microsoft 365. The name is small-business-budget-template-excel.xlsx. You do not need a second download for Mac. Difference is Actual minus Budget, which is ordinary subtraction.
In the Harbor Goods sample, shop sales were planned at $8,200 and came in at $8,450. That line is $250 over the plan, and for income that is the result you wanted. Wages were planned at $2,400 and landed at $2,550. On an expense line, a positive difference means you spent more than the plan. Left over on the actual column is $4,522.
Save the file as .xlsx while you still want the formulas. A CSV keeps the numbers you typed and drops the math. If a green total gets overwritten, undo, or download the workbook again.
A small business spreadsheet for income and expenses has two blocks, not one long list. Income sits above expenses. Mixing a customer payment into the rent rows makes Left over answer a question you did not ask. Each line still has three numbers: what you planned, what happened, and the difference.
Income total in the sample is $9,730 actual against $9,600 planned. Expense total is $5,208 actual against $5,085 planned. The sheet adds those lines. You read them. When the month is closed, copy the actual income and the actual expenses onto the profit and loss template. The budget is the plan. The profit and loss is the month that happened.
People searching for a small business spreadsheet for income and expenses Excel file usually want one workbook they can open today. This is that file. Google Sheets opens it too: upload the .xlsx to Drive and choose Open with Google Sheets. SUM and subtraction survive the upload. Share one Sheets file if two people edit the month. Two private copies become two versions of Left over.
Add a row inside the income block or the expense block, then extend the SUM so the new line is included. A row typed under the total is invisible to the formula.
The free small business spreadsheet for income and expenses does not ask for an email. There is no account in front of the download. Replace the sample names with yours. Use the same words every month so March rent and April rent are the same line, not two spellings.
Type the budget at the start of the month. Typing the actual into the budget column at the end makes the difference zero and hides the miss. The budget is the promise you made first.
Small business expense tracking Excel, on this sheet, is the expense block: rent, wages, supplies, fuel, insurance, and the phone, each with a budget and an actual. It is not the receipt log. Receipts, vendors, and a Yes or No for the paper belong on the expense report. The budget tells you whether fuel was over the plan. The expense report tells you which fill-up is missing a receipt.
Download the small business budget template Excel workbook and type over the Harbor Goods rows. More guides sit on the blog.
Workbooks for a small shop, a freelancer, or a contractor. Sample amounts are in dollars.
It is one Excel workbook for a month of income and expenses. You type the plan and the actual. The sheet shows the difference and what is left.
The small business budget template Excel file is one .xlsx. Upload that same file to Google Drive and open it with Google Sheets.
Expense lines on the budget are the plan. The expense report is the receipt log. Use both, and do not mix them into one column.